Operations Administrative Assistant at YMCA of Greater Indianapolis

Job Description:

Latest job information from YMCA of Greater Indianapolis for the position of Operations Administrative Assistant. If the Operations Administrative Assistant vacancy in Indianapolis matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at YMCA of Greater Indianapolis for the position of Operations Administrative Assistant below matches your qualifications.

The Operations Administrative Assistant is an Association Office employee who provides administrative and operational support across multiple YMCA Centers, with a primary focus on supporting Center Executives and Center Advisory Boards (CABs). The role supports administrative functions currently performed by the Ops Admin team and is intended to ensure consistency, follow‑through, and execution across centers and Association priorities. The position blends office‑based administrative work with in‑person meeting, board, and event support. The role is primarily on‑site, with some early mornings, evenings, or weekends required to support meetings and board activities.

• Manage scheduling and calendars for Center Executives.
• Reserve conference rooms and coordinate meeting logistics.
• Support purchasing processes, ordering supplies and credit‑card reconciliation.
• Provide administrative support to Center‑specific task forces and initiatives (e.g., Reimagine projects).
• Maintain organization of shared office spaces, storage, and supply areas.
• Enter facility work orders (Facility Dude) as requested by Directors.
• Provide administrative and logistical support for Board and Center events, including coordinating catering, agendas, communications, invitations, scheduling, materials preparation, and post-event follow-up.
• Respond to routine inquiries and coordinate administrative communications.
• Prepare and send cards, letters, and acknowledgements to board members and community stakeholders.
• Serve as backup coverage for other Operations Administrative Assistants as needed.
• Support Association‑level administrative work aligned with leadership priorities.
• Perform other duties/assignments as needed at the YMCA.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma, or its equivalent and a minimum of 3 years professional experience.
• Excellent organizational and clerical skills.
• Exceptional written and verbal communication skills.
• Demonstrated ability to interact in a cooperative manner with volunteers, professional, programmatic, and YMCA team members
• Demonstrated ability to multi-task, work under pressure and meet deadlines with quality and excellence.
• Detail-oriented, proactive, and resourceful.
• Experience with scheduling, meetings, and event logistics.
• A commitment to the YMCA Mission and Purpose – with the proven ability to model and teach unifying behavior to support Y culture and develop high-performing and collaborative teams.

Job Info:

• Company: YMCA of Greater Indianapolis
• Position: Operations Administrative Assistant
• Work Location: Indianapolis
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Operations Administrative Assistant at the office Indianapolis above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.