Payroll & Staff Administrator at Excelsior Defense

Job Description:

Latest job information from Excelsior Defense for the position of Payroll & Staff Administrator. If the Payroll & Staff Administrator vacancy in Saint Petersburg matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Excelsior Defense for the position of Payroll & Staff Administrator below matches your qualifications.

Job Description

Excelsior Defense, Inc. – St. Petersburg, FL

Full-Time | Corporate Office

Position Overview: Excelsior Defense, Inc., a Service-Disabled Veteran-Owned security firm with over 25 years of operational experience, is seeking a Payroll & Staff Administrator to support our corporate operations This role is operationally critical, and responsible for ensuring payroll accuracy, workforce compliance, and administrative support across multiple contracts.

Schedule & Compensation

Schedule: Monday – Friday

Hours: 0800 – 1700 (1-hour unpaid lunch)

Pay Rate: $20.00 per hour

Location: Corporate Office – St. Petersburg, FL

Core Responsibilities:

• Payroll & Timekeeping
• Process and audit bi-weekly payroll using Dominion Payroll
• Review and verify timekeeping records from Connecteams
• Identify and resolve discrepancies, missed punches, and reporting errors before payroll deadlines
• Coordinate with Operations to ensure accurate time submissions

Onboarding & Employee Administration:

• Manage onboarding for new hires (employment documents, compliance forms, system setup)
• Verify licensing and certifications remain active (Class D / Class G where applicable)
• Maintain employee records and ensure compliance with company and contract requirements

Benefits Administration:

• Assist employees with benefit enrollments and changes (health, dental, vision)
• Coordinate with Carriers/Brokers to ensure accurate deductions and eligibility tracking

Billing & Contract Support

• Assist with compiling labor reports for invoicing
• Ensure alignment between payroll hours and billable contract hours
• Support contracting team with administrative documentation

Qualifications

• Minimum 2+ years experience in payroll, HR administration, or workforce management
• Experience with payroll and timekeeping systems (Dominion / Connecteam preferred)
• Strong attention to detail and ability to manage sensitive information
• Proficient in Microsoft Excel and administrative reporting
• Ability to work in a structured, deadline-driven environment
• Preferred Experience
• Multi-site or contract-based workforce management
• Security industry or licensed workforce familiarity
• Government or certified payroll exposure

Why This Role Matters

This position directly impacts payroll accuracy, employee satisfaction, and contract compliance. Mistakes here cost time, money, and credibility, we're looking for someone who takes ownership and executes at a high level.

Job Info:

• Company: Excelsior Defense
• Position: Payroll & Staff Administrator
• Work Location: Saint Petersburg
• Country: US

How to Submit an Application:

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