Administrative Assistant at Smart Precise Solutions, Inc.

Job Description:

Latest job information from Smart Precise Solutions, Inc. for the position of Administrative Assistant. If the Administrative Assistant vacancy in Guaynabo matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Smart Precise Solutions, Inc. for the position of Administrative Assistant below matches your qualifications.

Job Description

Summary

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.
• Manage calendars, schedule meetings, and coordinate conference calls.
• Handle phone calls, emails, and visitors; route communication appropriately.
• Organize meetings, prepare agendas, take minutes, and distribute them.
• Maintain filing systems and manage internal records and databases.
• Conduct research and compile data for presentations and executive reports.
• Assist with basic bookkeeping and financial tracking.
• Coordinate office services, including supplies, housekeeping, and vendor relations.
• Process payroll information and support HR functions when needed.
• Support social media management and use of Google Apps and QuickBooks (preferred).

This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours.

Education:

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience:

• Minimum of 2 years in an administrative support role.

Language:

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong knowledge of administrative procedures and office management systems.
• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills:

• Excellent written and verbal communication.
• High ethical standards, self-motivated, and able to work independently.
• Attention to detail, strong organizational skills, and problem-solving ability.
• Service-oriented and professional demeanor.

Other Requirements:

• Must be legally authorized to work in Puerto Rico.
• Ability to use standard office equipment (computer, printer, etc.).

Job Info:

• Company: Smart Precise Solutions, Inc.
• Position: Administrative Assistant
• Work Location: Guaynabo
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrative Assistant at the office Guaynabo above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.