Admin Assistant IV at Search Pros Staffing

Job Description:

Latest job information from Search Pros Staffing for the position of Admin Assistant IV. If the Admin Assistant IV vacancy in San Francisco, CA matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

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The Executive Secretary plays a vital role in supporting the operations for CJER, through a wide range of administrative and program coordination duties. This position provides essential support to the CJER Director, the CJER Advisory and Curriculum Committees, Judicial Council staff education programs, and various communication efforts with judicial officers and court personnel. Key responsibilities include scheduling and preparing materials for committee meetings, maintaining accurate committee rosters and distribution lists, and supporting the recruitment process for committee membership. The Executive Secretary also helps publicize CJER programs and products by drafting and distributing announcements to all judicial officers and court staff, as well as coordinating with CJER Web Developers to keep online content current. In support of Judicial Council staff education, this role is responsible for scheduling courses, reserving meeting space, entering course details into the Human Resources & Education Management System (HREMS), creating calendar appointments, preparing course materials, and compiling evaluation data. Administrative support for the CJER Director includes maintaining electronic files, ordering office supplies, scheduling monthly staff meetings, drafting agendas, tracking documents submitted for executive approval, and preparing various types of correspondence. The Executive Secretary also plays a key role in preparing reports, ensuring they are properly reviewed, approved, and submitted on schedule. Additionally, the position helps prepare content for regular updates to the Executive Office, such as the two-week report and the Administrative Director's report to the Council. At the conclusion of each three-year education cycle, the Executive Secretary tracks court-submitted compliance reports related to education rules of court and prepares a comprehensive summary report for the Council. The position also handles inquiries from judges and the public regarding education and assists with other duties as assigned.

Position duties and responsibilities include: Three (3) years of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Or Associate's degree, preferably in area(s) of assignment, and one (1) year of administrative support experience including some experience in area(s) of assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper management, etc.). Additional directly related experience and/or education may be substituted on a year-for-year basis.

San Francisco location .

Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client. Medical, dental, vision, ancillary coverage and 401k benefits are available.

Job Info:

• Company: Search Pros Staffing
• Position: Admin Assistant IV
• Work Location: San Francisco, CA
• Country: US

How to Submit an Application:

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