Administrative Assistant - Legal and Compliance at 5 Star Recruitment

Job Description:

Latest job information from 5 Star Recruitment for the position of Administrative Assistant - Legal and Compliance. If the Administrative Assistant - Legal and Compliance vacancy in San Jose matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at 5 Star Recruitment for the position of Administrative Assistant - Legal and Compliance below matches your qualifications.

Job Description:

Seeking a dependable and detail-oriented Part-Time Administrative Assistant to support both the Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while managing sensitive information. The assistant will play a key role in supporting legal operations and ensuring day-to-day administrative efficiency.

Mail Management (Primary):

• Open, sort, and scan incoming legal and operational mail (approx. 45 hours/week)
• Digitally distribute mail to the appropriate team members or systems
• Maintain secure handling and storage of sensitive or confidential materials
• Review incoming legal emails and upload digital files to our legal order management tool
• Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry:
• Enter and update case information in our litigation management system
• Assist with organizing and maintaining accurate legal records
• Generate and distribute basic reports as needed

Legal Administrative Support:

• Prepare, edit, and organize legal or business documents
• Help with ad hoc legal requests

Qualifications:

• Previous experience in an administrative, legal, or executive assistant role preferred
• Strong attention to detail and ability to handle confidential information with discretion
• Proficient in using scanners, digital filing systems, and Google Workspace
• Reliable, professional, and self-motivated
• Excellent organizational and communication skills
• Ability to learn or knowledge of case and legal order management tools Safari and JIRA.

Key Focus Areas:

• Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week)
• Reviewing incoming legal emails and uploading digital files to the legal order management tool
• Data entry for litigation management system entering case details, maintaining records, generating reports
• Legal administrative support preparing/editing documents, handling ad hoc requests

Confidentiality:

• Must handle sensitive legal and compliance information with discretion

Required Skills/Tools:

• Experience in administrative, legal, or executive assistant roles preferred
• Proficiency in scanners, digital filing systems, Google Workspace
• Strong attention to detail, organizational skills, and reliability

MUST HAVE:

• Experience in administrative, legal, or executive assistant roles.
• Proficiency in scanners, digital filing systems, Google Workspace.
• Must handle sensitive legal and compliance information with discretion.
• Experience in Mail management, Legal administrative support and Data Entry.
• Knowledge of case and legal order management tools Safari and JIRA.

Job Info:

• Company: 5 Star Recruitment
• Position: Administrative Assistant - Legal and Compliance
• Work Location: San Jose
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrative Assistant - Legal and Compliance at the office San Jose above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.