Export Documentation Specialist at Key Staffing, Inc

Job Description:

Latest job information from Key Staffing, Inc for the position of Export Documentation Specialist. If the Export Documentation Specialist vacancy in Bakersfield matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Key Staffing, Inc for the position of Export Documentation Specialist below matches your qualifications.

Job Description

Export Documentation Specialist

Location: Bakersfield, CA
Schedule: Full-Time
Pay: $22 – $26 per hour (DOE)
Employment Type: Temp-to-Hire

About the Opportunity

Key Staffing is currently recruiting for an Export Documentation Specialist on behalf of a well-established company in the agriculture and food export industry. This position plays a critical role in ensuring export shipments are processed accurately, efficiently, and in compliance with international trade regulations.

The ideal candidate will have experience with export documentation, logistics coordination, and accounts receivable functions related to international shipments. This is a fast-paced role requiring strong attention to detail, communication skills, and the ability to manage multiple priorities.

Key Responsibilities

Export Documentation & Compliance

• Prepare, review, and submit export documentation including:
• • Commercial Invoices
  • Packing Lists
  • Ocean Bills of Lading
  • Certificates of Origin
  • Phytosanitary and Health Certificates
  • Bank documents for documentary collections
• Ensure compliance with U.S. export regulations, destination country import requirements, and customer documentation standards.
• Verify accuracy of shipment information including pricing, weights, HS codes, Incoterms, and shipment details.
• Identify and resolve documentation discrepancies that may delay shipments.

Accounts Receivable & Financial Coordination

• Manage export-related Accounts Receivable functions, including:
• • Preparing estimates and customer invoices
  • Verifying pricing accuracy and payment terms
  • Tracking receivables and assisting with collections follow-up
• Code and log vendor and freight invoices accurately.
• Review ocean freight invoices and statements for discrepancies.

Shipment Tracking & Logistics Coordination

• Track export shipments from origin through final destination.
• Maintain shipping logs and documentation records for each order.
• Coordinate with freight forwarders, carriers, logistics teams, and internal departments to ensure timely shipment processing.
• Communicate shipment updates, delays, or changes to internal teams and customers.

Customer & Internal Communication

• Provide responsive customer service and resolve inquiries regarding shipment status or documentation.
• Communicate with international customers via email, phone, and messaging platforms.
• Work closely with sales, accounting, logistics teams, brokers, and carriers to ensure smooth export operations.
• Follow up proactively to ensure deadlines and service expectations are met.

Administrative Support

• Maintain organized electronic filing systems for export documentation.
• Ensure professional communication in all written documentation and correspondence.
• Assist with process improvements and perform additional duties as assigned.

Qualifications

• Experience in Accounts Receivable, preferably within export, logistics, or international trade environments.
• Prior experience with export documentation, freight forwarding, or international shipping highly preferred.
• Knowledge of international shipping documentation and customs requirements.
• Experience with NetSuite or similar ERP systems preferred.
• Strong proficiency in Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Minimum typing speed of 55 WPM.

Education

• Bachelor’s degree in International Trade, Logistics, Business Administration, Accounting, or related field preferred, or equivalent work experience.

Ideal Candidate Traits

• Highly organized and detail-oriented
• Able to thrive in a fast-paced environment
• Strong time management and prioritization skills
• Process-driven with a focus on accuracy
• Professional communication skills
• Demonstrates accountability, integrity, and a strong work ethic

Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to

Job Info:

• Company: Key Staffing, Inc
• Position: Export Documentation Specialist
• Work Location: Bakersfield
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Export Documentation Specialist at the office Bakersfield above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.