| Position | Finance & Membership Associate |
| Posted | 15 Apr 2026 |
| Expired | 15 May 2026 |
| Company | Maine Medical Association Careers |
| Location | Manchester | US |
| Job Type | Full Time |
Latest job information from Maine Medical Association Careers for the position of Finance & Membership Associate. If the Finance & Membership Associate vacancy in Manchester matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Maine Medical Association Careers for the position of Finance & Membership Associate below matches your qualifications.
The Maine Medical Association (MMA) is seeking a detail-oriented and organized Finance & Membership Associate to support our Finance and Membership teams. This exempt position will also play an integral role in the smooth functioning of the organization by providing administrative support, maintaining office systems, and assisting with event planning and coordination for meetings and conferences.
Application Instructions:
Please include a
cover letter
addressing what about this position appeals to you and why you believe you are a good fit.
Please complete all
screening questions and DISC Assessment that will be emailed to you .
PLEASE NOTE:
This is an in-person position located in Manchester, Maine.
You must live within commuting distance to be considered for this position.
If you do not currently live within commuting distance and plan to relocate, please state this in your cover letter.
Compensation:
$40,500 - $49,000 yearly
Responsibilities:
Finance Role & Responsibilities
Assist our Director of Finance & Operations with basic bookkeeping tasks, including data entry, processing invoices, and tracking expenses.
Perform basic bookkeeping tasks, including entry of deposits, preparing payments, monitoring accounts payable/receivable, and monthly reconciliations in QuickBooks.
Maintain accurate financial records and assist in the preparation of financial reports.
Provide support for budget tracking and financial forecasting activities.
Assist with payroll, including time sheet processing.
Membership Role & Responsibilities
Assist our Director of Membership & Digital Engagement with membership database administration and member services operations, supporting members across the membership lifecycle and maintaining accurate records.
Maintain the membership database to support member communications and services, including processing new member accounts, updating membership status, managing expiration records, and assisting with routine data audits and reporting.
Assist with membership dues processing, including invoice and roster preparation, payment tracking, and coordination with the Finance team.
Support outreach initiatives, including member communications, renewal and recruitment efforts, and coordinated mailing campaigns.
Respond to member inquiries and provide support with account access, profile updates, and general membership services.
Assist with event planning and coordination for meetings, conferences, and training.
On-site membership event support as needed.
Administrative Role & Responsibilities
Ensure smooth daily office operations by managing mail services, maintaining office supplies and equipment, and serving as the primary point of contact for incoming calls.
Assist the Operations Manager as needed with the coordination of facilities and office maintenance.
Manage daily mail activities, including labeling postage, sorting inbound and outbound mail, and handling pickup and drop-off.
Maintain office functionality by overseeing equipment upkeep, scheduling recycling, managing inventory, ordering office and kitchen supplies, and performing light facility tasks.
Provide essential support by updating internal and external contact lists.
Assist with the preparation of reports, presentations, and other documents as requested.
Coordinate office operations and maintain filing systems.
Handle incoming phone calls, emails, and general inquiries, ensuring timely and professional responses.
Some local/in-state travel will be needed for mail, bank deposits, and meetings.
Qualifications:
Required Qualifications:
High school diploma or equivalent.
Minimum of 2 years of experience in an administrative support or office management role.
Exceptional attention to detail and a high degree of accuracy in data entry and record-keeping.
Strong organizational skills with the proven ability to prioritize tasks, manage time effectively, and meet deadlines in a dynamic environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new database and software systems quickly.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision as well as collaboratively within a team.
Preferred Qualifications:
Associate/bachelor’s degree or additional training/certification in a related field.
Prior experience with QuickBooks or similar bookkeeping software, membership databases, and/or Customer Relationship Management (CRM) software.
Experience with the coordination of mail campaigns and/or meetings.
About Company
The Maine Medical Association, with its roots dating back to the early 1800s, is dedicated to supporting physicians and multi-disciplinary health care teams, promoting public health, and advocating for patients in Maine. Through policy, advocacy, education, and support, the MMA is the leading voice of more than 4,300 Maine physicians.
Working Conditions:
Full-time, exempt position, 40 hours per week.
8:00 am – 4:30 pm Monday – Friday.
Potential for hybrid in-office/remote work after probationary period.
Competitive pay, 13 paid holidays, and 168 hours of PTO.
Benefits Include:
Comprehensive health, dental, and vision insurance available with generous employer contributions.
Simple IRA with 3% employer match.
Medical FSA.
Life and disability insurance.
#WHGEN2
Compensation details:
Yearly Salary
PI1336649ae
After reading and understanding the criteria and minimum qualification requirements explained in the job information Finance & Membership Associate at the office Manchester above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.
Desc: Overview: Hackett Hill Center a Five Star Facility and voted Best Nursing Home in 2026 by USA Today is Now Hiring a Full-time RN - 32 hours 1st Shift Full-time Employees are Eligible for Benefits o...
Desc: Additional Information About the Role Part-Time; Nights (Days available w/5yrsICU exp) Benefits Eligible Unit 7800 located in Parkview Tower on BJH North Campus Overview The Alvin J. Siteman Cancer Ce...
Desc: Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Cardiac Cath Lab Tech with Catholic Medical Center you can be a part of an organization th...
Desc: Introduction Do you have the career opportunities as an MRI Technologist you want with your current employer? We have an exciting opportunity for you to join Catholic Medical Center which is part of...
Desc: Our team is growing, and we’re looking for top-caliber full-time Physical Therapists to join FOX Rehabilitation. We have opportunities in:Hillsborough, NJManville, NJSomerville, NJRaritan, NJ Why FOX...