| Position | Legal Secretary |
| Posted | 19 Apr 2026 |
| Expired | 19 May 2026 |
| Company | Max Alavi, Attorney at Law, APC |
| Location | Newport Beach | US |
| Job Type | Full Time |
Latest job information from Max Alavi, Attorney at Law, APC for the position of Legal Secretary. If the Legal Secretary vacancy in Newport Beach matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Max Alavi, Attorney at Law, APC for the position of Legal Secretary below matches your qualifications.
Job Description
Job description:
Trust Litigation, Probate, and Estate Planning Firm is looking for a Legal Secretary to join our team. This is a great opportunity to join a growing law firm that does exceptional high end work!
Job Summary
We are seeking a detail-oriented and proactive Legal Secretary who can provide high-level administrative support to our attorneys and paralegals. The ideal candidate will have a minimum of 2 years experience working as a Legal and/or Administrative Assistant in a law firm. This role involves providing essential support to attorneys and paralegals throughout the Trust and Probate process, ensuring that all case-related documentation is completed efficiently, and effectively managing client billing. This is a fantastic opportunity to be part of a growing firm that values excellence and professionalism.
Duties
Document Preparation: Draft, format, assemble and serve probate/trust-specific documents and forms. Prepare documents for adequate service and ensure that outgoing mail is delivered timely.
Billing: Assist in monthly billing of client invoices, respond to billing inquiries from clients and staff, and follow up on past-due invoices with clients to replenish account.
Calendar Coordination: Arrange and coordinate court appearances, tele-appearances, filing deadlines, and reminders. Coordinate and schedule depositions, mediations, and attorney-client meetings (in-person and telephonic).
Deadline Management: Maintain organized schedules and provide timely reminders to ensure attorney and paralegal deadlines are met.
Electronic Filing: Assist Paralegals with electronic filings of court documents with various state courts and third party vendors (ex. OneLegal).
Communication Management: Communicate effectively with court clerks, bond companies, other law firms, and opposing parties. Maintain regular communication with clients, by providing updates and gathering information as directed by attorneys.
Intakes: Conduct new client intakes for Estate Planning, Litigation and Probate departments. Scheduling of potential client intakes.
Support Staff: Provide administrative support to supervising paralegal.
Qualifications
Two years of experience working in a law office (Required)
Familiarity with probate and trust administration processes is preferred but not required
Proficiency in navigating essential software, utilization of various third-party software systems, and ability to enterprise management systems used for day-to-day operations
Ability to act independently and act in a team-based environment
Strong writing skills
Excellent organizational skills with a keen attention to detail
Ability to manage multiple tasks simultaneously while meeting deadlines
Strong communication skills, both written and verbal
Experience providing executive administrative support is a plus
Job Type: Full-time
Benefits:
401(k) matching
Free parking
Opportunities for advancement
Paid sick time
Paid time off
Education:
High school or equivalent (Required)
Ability to Commute:
Newport Beach, CA 92660
Work Location: In person
Benefits:
Work Location: In person
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