Comptroller - FMLA & Special Leave Coordinator (HR Spec III)

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Comptroller - FMLA & Special Leave Coordinator (HR Spec III) (00048570) Organization: COMPTROLLER OF PUBLIC ACCOUNTS Primary Location: Texas-Austin Work Locations: Lyndon B Johnson Building (304-00001) 111 E 17th Street Austin 78774 Job: Business and Financial Operations Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.00 Travel: Yes, 5 % of the Time State Job Code: 1733 Salary Admin Plan: B Grade: 19 Salary (Pay Basis): 4,833.33 - 5,400.00 (Monthly) Number of Openings: 1 Overtime Status: Exempt Job Posting: Mar 6, 2025, 9:54:30 AM Closing Date: Mar 19, 2025, 11:59:00 PM Description

Applications must be filed at https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00048570

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptrollers Office. We take pride in the work we do serving as Texas accountant, tax collector, treasurer, and much more! The Comptrollers office serves virtually every citizen in the state. As Texas chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptrollers office!

About The Division

The Human Resources Division supports the agencys strategic direction by assisting management in meeting staffing needs and managing people. This includes recruiting and hiring staff; on-boarding new hires; coordinating benefits; training and developing the workforce on HR topics; creating and implementing employee engagement initiatives; and facilitating separation. Human Resources professionals are consultants and business partners; they advise managers and employees on workforce issues and help the agency achieve its business goals.

General description

Join the Human Resources as a FMLA & Special Leave Coordinator! Work in a fast-paced, multi-project environment. As a member of the Human Resources staff, serves as the agencys FMLA and Special Leave Coordinator. Ensures compliance with agency policies, state and federal laws, and regulations relative to FMLA, ADA, and statutory leave programs. Work requires the maintenance of effective working relationships with all levels of agency management and staff. The candidate must have the ability to learn new concepts quickly and apply knowledge appropriately in a highly active environment with ever-changing circumstances. Apply today and help the Comptrollers office keep the Texas economy strong.

Work Hours

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates.

Qualifications

Minimum Qualifications

• Associates degree.

• Two (2) years of experience in an HR-related field, including experience working with the Family Medical Leave Act.

Preferred Qualifications

• Bachelors degree or higher in human resources management, business, or psychology.

• Experience administering leave programs.

• Experience in general payroll policies.

• Experience working with the Uniform Statewide Payroll System (USPS) and Centralized Accounting and Payroll/Personnel System (CAPPS).

• Experience with the American and Disability Act/Amendment Acts (ADA/ADAAA).

• Experience in developing and/or presenting material in a classroom setting.

Substitutions

• Education requirement may be substituted with up to two (2) years of related experience.

Licenses and Certifications

• Preferred Certification(s): Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR).

SUMMARY OF PHYSICAL REQUIREMENTS

Employees are required to use their personal mobile phones as a part of 2 factor/multi factor authentication for accessing CPA systems securely. You will also receive critical/emergency calls/texts on your cell phone to ensure immediate communication.

In this role you will:

• Serves as the agency FMLA coordinator.

• Evaluates and review requests to determine eligibility for FMLA leave. Ensures compliance with agency policy, federal and state laws.

• Provides written confirmation of FMLA eligibility and associated benefits.

• Interprets FMLA rules and regulations for agency staff and regularly communicates with agency staff regarding the status of all FMLA requests.

• Creates the FMLA record in the Centralized Accounting and Payroll/Personnel System (CAPPS).

• Run reports from CAPPS to verify the accuracy of FMLA balances and proper coding in timesheets.

• Works with the Employee Benefits section to ensure coordination of insurance benefits with associated leave requests.

• Responds to Open Records requests for FMLA and Special Leaves Processed.

• Performs filing and records management functions.

• Collects and files all confidential medical documentation for FMLA, COVID-19 pandemic, and return to work.

• Files and maintains all information related to all requests for leave.

• Administers the agencys Extended Sick Leave, Catastrophic Sick Leave Pool, Donated Sick Leave, Veterans Leave, Family Leave Pool, and Leave Without Pay programs.

• Reviews special leave requests to determine eligibility and present recommendations for Human Resources management approval.

• Interprets agency policies for staff and presents recommendations for approval according to agency policies and state laws.

• Reviews leave without pay (LWOP) submissions to ensure proper coding in the agency timekeeping system and leave protection under the FMLA.

• Works closely with Payroll to reconcile timekeeping and FMLA coding errors.

• Work in conjunction with Employee Relations staff to review medical documentation and determine the appropriate course of action in regard to any workplace accommodations necessary to facilitate return to work.

• Keeps abreast of changes to state and federal law regarding FMLA and special leave. Assists in the planning and development of agency leave policies.

• Compiles correspondence, and reports, and conducts training.

• Drafts correspondence necessary to communicate with staff regarding leave requests.

• Maintain tracking of hours granted and remaining balances of hours available for special leave.

• Develops and conducts associated leave training for agency staff.

• Performs all other related duties as assigned.

Maximize Your Earnings!

At the Comptrollers office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions Click on the occupational category for the position.

Additional MOS can be found at the State Auditors Office,

Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information. Go to: http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.

Applications submitted through Work in Texas:

Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

The Comptrollers Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.

Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position.

An applicant must be eligible to work in the United States to be hired at the Comptrollers office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment.

Information :

• Company : COMPTROLLER OF PUBLIC ACCOUNTS
• Position : Comptroller - FMLA & Special Leave Coordinator (HR Spec III)
• Location : Hybrid work in Austin, TX
• Country : US

How to Submit an Application:

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