Payroll and Accounting Specialist

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Offshore Launch with the position of Payroll and Accounting Specialist - Offshore Launch which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Payroll and Accounting Specialist - Offshore Launch below matches your qualifications. Good Luck: D

About Offshore Launch:

Offshore Launch is a staffing agency that specializes in helping small business owners scale their operations with the top 1% of global remote talent. We are a people-centered agency with a passion for leaving every person and business in a better position than we found them.

Why Join Offshore Launch?

• Impact the growth and success of small and medium-sized businesses.
• Work in a people-first, remote environment that values growth and ongoing development.
• Access comprehensive benefits that include HMO, PTO, professional development, and an overall emphasis on teamwork and collaboration.
• Contribute to a culture that values partnership, service, and excellence.

Your Role:

As an employee of Offshore Launch, you are being hired for a unique role within a target Clients company. We value long-term partnerships, and seek to recruit talent that will serve an individual Clients business for multiple years.

You will work full-time with the Client company. However, the Agency provides ongoing support to ensure your continued success. As such, we create space for ongoing check-ins, feedback and development through:

• Membership in the Offshore Launch Slack workspace
• Bi-weekly All Team meetings
• Monthly reviews

Your job is to help the Client succeed.

Our job is to help you succeed.

About the Client:

Founded in 2015, this San Antonio-based firm specializes in mechanical and structural engineering services. With a remote-based model, it recruits top talent across five states, ensuring flexibility and exceptional service for clients. Thriving on challenges, the team delivers tailored solutions with open communication and a client-first approach. The goal is to build lasting relationships by providing optimized, high-quality results.

Responsibilities:

• Manage and track employee and contractor hours, ensuring accurate billing based on fixed fees, time and materials, or mixed contract terms.
• Process payroll for salaried employees and contractors, ensuring payments align with project agreements.
• Enter and reconcile contractor bills in accounting and time-tracking systems (QuickBooks & BQE) to improve project profitability reporting.
• Maintain and update contract tracking software, including amendments and project status changes.
• Generate and distribute biweekly billable hours reports, providing insights on employee utilization.
• Implement and oversee an approval process for hourly reporting, verifying hours before client billing.
• Sync financial data across platforms, reconciling BQE with QuickBooks and bank accounts for accuracy.
• Support financial reporting, including profit and loss analysis and ongoing improvements to internal accounting processes.
• Permit Tracking & Updates in Smartsheets: Maintain and update the Smartsheets permit log, marking completed tasks that feed into the invoicing process.
• Engineering License Management: Track engineering licenses, Continuing Education Unit (CEU) requirements, and renewals as needed.
• General Phone Support: Answer incoming calls via Microsoft Teams when available (call volume is low at 2-4 calls per day).
• Taking meeting notes: Attend internal meetings and track project and contract details.

Requirements:

• Accounting degree or similar required.
• 5+ years experience in payroll processing, accounting, or a related finance role.
• General Admin and Project management experience is a huge plus!
• Strong understanding of billing methods, including hourly, fixed fee, and time & materials.
• Proficiency with QuickBooks and BQE (or similar project tracking/accounting software).
• Ability to manage multiple contractors and employees with varying pay structures.
• Detail-oriented with excellent organizational and problem-solving skills.
• Strong communication skills to coordinate with employees, contractors, and management.
• Experience with financial reconciliation and reporting, including profit analysis.
• Ability to work independently in a remote environment while improving processes as needed.

Compensation & Benefits (to be provided by Offshore Launch):

• $975-$1,525 depending on experience
• 13th month pay
• Performance-based bonuses
• Comprehensive HMO policy, including dependents.
• Annual continuing education budget to support professional development

Note:

The Client is not involved in compensation or benefits. As an employee of Offshore Launch, all compensation and benefits are to be provided by the Agency.

Please note that we anticipate a response from candidates within 24 hours of our outreach. If we do not receive a reply within this timeframe, we will assume that you are no longer interested in pursuing this opportunity.

Information :

• Company : Offshore Launch
• Position : Payroll and Accounting Specialist
• Location : Remote in Austin, TX
• Country : US

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Payroll and Accounting Specialist job info - Offshore Launch Remote in Austin, TX above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Payroll and Accounting Specialist job info - Offshore Launch Remote in Austin, TX in 2025-03-18 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.