Administrative Assistant at Medina County Board of Developmental Disabilities

Job Description:

Latest job information from Medina County Board of Developmental Disabilities for the position of Administrative Assistant. If the Administrative Assistant vacancy in Medina matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Medina County Board of Developmental Disabilities for the position of Administrative Assistant below matches your qualifications.

JOB POSTING

Administrative Assistant

Summary:  Provides support to Administration and Management staff by performing the following duties:

Essential Duties and Responsibilities: includes the following. Other duties may be assigned.

• Receives Operator calls on agency main phone line, transfers calls, supplies information, and records or delivers messages as appropriate. Operates intercom and paging system to relay in-house announcements.
• Maintains Administration visitor logs, distributes visitor badges, and receives and directs inquiriesfrom agency visitors and staff. 
• Serves as gatekeeper for Administrative staff
• Receives, prepares, and processes agency mail including certified and bulk mailings, as well as other agency or office communications as assigned by the Executive Administrator or other Management staff.
• Coordinates scheduling of agency conference rooms, gym, and other building areas/property, as well as reservation of media equipment.
• Maintains Facility Rental Agreements and processes payment for rentals.
• Submits maintenance, help desk, and/or coffee cart requests for agency functions.
• Assists in processing the monthly Board Packet: preparing Community Engagement section sending out Media Notifications, copying and disseminating Board Packets to stakeholders, etc.
• Works with IT to maintain agency inter-office telephone directory and Polycom phone extension list. 
• Participates on or assists with agency committees as assigned by the Executive Administrator.
• Copies and assembles materials for meetings as requested by Executive Administrator or other Management staff.
• Operates copy machine and postage meter and is responsible for supplies and maintenance.
• Performs clerical duties such as typing, faxing, copying, filing, and proofreading as requestedby Executive Administrator or other Management staff.
• Handles confidential material as assigned by the Executive Administrator or other Management staff. Maintains Office Aides assigned to Administration, coordinates and monitors their duties on a daily basis, and reports back to the Executive Administrator. 
• Tracks inventory and orders supplies for Administration Office and Records Department. 
• Works on Special Projects as assigned by Executive Administrator or other Management staff.
• Serves as back-up for Executive Administrator tasks including taking Minutes at Management Team meetings and Board Meetings and completing post-Board Meeting tasks, as needed.
• Establishes a positive atmosphere and promotes quality customer service and experience.
• Assist HR Department with coordination and scheduling of background checks for provider agencies.
• Assist Executive Administrator with internal agency tracking.
• Coordinate collection and submission of Office Aide weekly timesheets.
• Coordinate all activities related to processing ICAT contracts.

Qualifications:  High school diploma or general education degree (GED) required. Related experience and/or training withat least two years’ experience in a similar position preferred.

Applicant must meet the additional requirements below.

• Must meet agency computer competency level requirements.  To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software and Word Processing software. Adobe, Word, Excel, PowerPoint. Must be proficient in Adobe, Word, Excel, PowerPoint and Outlook.
• Valid State of Ohio driver's license.  Must meet agency driving requirements
• Must successfully complete all BCI/FBI background checks.
• Must meet all requirements on corresponding job description

Salary: At least $35,123 annually; to commensurate with combined education and experience.

Hours:  40 Hours per week; non-exempt position.

Available:  Immediate Start Available

Date Posted:  January 30th 2026

How to Apply:  Please submit employment application and resume to 

Questions:  Please contact Katie Cantrell (Human Resources Clerk) at ext. 288

The Medina County Board of Developmental Disabilities is an Equal Opportunity Employer

Posting Removal Date March 27th 2026

Job Info:

• Company: Medina County Board of Developmental Disabilities
• Position: Administrative Assistant
• Work Location: Medina
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrative Assistant at the office Medina above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.