Director, Administration at Liliʻuokalani Trust

Job Description:

Latest job information from Liliʻuokalani Trust for the position of Director, Administration. If the Director, Administration vacancy in Makakilo matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Liliʻuokalani Trust for the position of Director, Administration below matches your qualifications.

Director, Administration

Reports to: Vice President and Chief Financial Officer

Location: Liliʻuonamoku, Honolulu, HI

FLSA Status: Full Time

The Administration Director leads the administrative functions at the Liliʻuokalani Trust, ensuring efficient operations, policy compliance, and resource management.

• Oversee daily operations of the administrative team, supervising staff and providing guidance.
• Streamline administrative processes to optimize workflow and improve effectiveness.
• Manage budgets, expenses, and purchasing activities to ensure cost-effectiveness.
• Handle employee-related administrative tasks, including onboarding, offboarding, performance evaluations, and records management.
• Develop and implement training programs for administrative staff.
• Plan office space at Liliʻuoanamoku (corporate headquarters).
• Negotiate contracts and agreements with vendors and service providers.
• Oversee records management systems and offsite storage for efficient document storage and retrieval.
• Maintain inventory of the Queen’s artifacts and safeguard storage.
• Manage inventory of office furniture, equipment, and fine arts.
• Oversee organization-wide travel management process.
• Ensure annual business registration renewals are completed timely.
• Assist and coordinate the annual probate court process document gathering.
• Maintain and update policies and procedures relating to all administrative, procurement, and support functions.
• Ensure compliance with relevant laws, regulations, and industry standards.
• Assist in event planning and coordination.
• Manage special projects and initiatives to support the executive office.
• Other duties as assigned.

• Bachelor’s degree in business administration, management, or a related field.
• Extensive experience in administration and operations in a senior role (minimum 3 years).
• Strong leadership and management abilities, with the ability to motivate and inspire a team.
• Strong analytical and data‑driven mindset.
• Strong ethical conduct and discretion with confidential information.
• Strong understanding of budgeting and financial management principles.
• Strong problem‑solving skills and solutions‑oriented attitude.
• High level of professionalism in dealing with fluid and complex situations.
• Excellent written, verbal communication and listening skills; comfortable communicating with high‑level executives.
• Proficiency in using Microsoft Office Suite.

• Critical thinker, intellectually curious, detail‑oriented.
• Strong personal fit with non‑hierarchical, no‑ego, meritocratic culture.
• Ability to work across multiple projects simultaneously.
• Effective internal and external communication.
• Team orientation and strong interest in supporting the mission of the Trust.

• Alignment with Queen’s legacy: Understanding and appreciation of Queen Liliʻuokalani’s story, her legacy, and the Hawaiian culture.
• Continuous Learning and Improvement.
• Effective Communication.
• Critical Thinking and Problem Solving.
• Innovation.
• Building Relationships and Creating Trust.
• Teamwork.
• Capacity Building.

• Ability to lift boxes up to 25 lbs and stack 3‑4 feet above floor level.
• Requires frequent sitting over 50% of the time.
• Occasional movement within the office to access file cabinets, office machinery.
• Constant computer operation and other office productivity machinery.
• Need to travel occasionally via ground or air to other office locations.
• Frequently communicate in writing or verbally to co‑workers.
• Frequently read and interpret written agreements.

As a condition of employment, employee will be subject to Liliʻuokalani Trust’s policies and procedures.

NOTE: This is not a remote position. Applicants must be able to work from Honolulu office.

Liliʻuokalani Trust is an Equal Opportunity Employer. We strive to recruit, train, and retain innovative talent from a diverse candidate pool. All employment decisions will be based on merit, competence, performance, and business needs.

Job Info:

• Company: Liliʻuokalani Trust
• Position: Director, Administration
• Work Location: Makakilo
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Director, Administration at the office Makakilo above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.