Executive Assistant at Jewish Family Service of Metropolitan Detroit

Job Description:

Latest job information from Jewish Family Service of Metropolitan Detroit for the position of Executive Assistant. If the Executive Assistant vacancy in West Bloomfield matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Jewish Family Service of Metropolitan Detroit for the position of Executive Assistant below matches your qualifications.

Job Description

Executive Assistant

Job Summary

Provides high-level administrative support to the Executive Administration team and Board of Directors by coordinating meetings, managing scheduling, organizing Board activities, and ensuring consistent, professional communication. Supports organizational operations with strong planning, organization, and technology skills.

Principal Accountabilities

• Scheduling & Coordination – Manage and coordinate all scheduling needs for executive leadership and departments, including meetings involving multiple internal and external participants. Provide responsive administrative and logistical support across the Executive Team and departments, adapting to evolving operational needs.
• Meeting, Training & Event Support – Coordinate logistics for Board meetings, departmental meetings, staff meetings, and agency trainings. Prepare meeting and training rooms, arrange room setup and technology, order food as needed, prepare materials, name tags, and packets, and send timely notices and reminders.
• Board Meeting Management – Oversee all Board meeting logistics, including preparing agendas, materials, room setup, food coordination, and follow-up communications (send timely notices and reminders).
• Minutes & Documentation – Attend assigned meetings to record, draft, and finalize accurate minutes for Board meetings, committee meetings, trainings, and community program meetings. Maintain organized and secure records.
• Program, Community & Training Support – Schedule, plan, and coordinate community-based program meetings and internal trainings, ensuring materials, communication, and logistics are completed on time.
• Administrative & Financial Support – Assist with monthly expense reporting, including organizing credit card receipts, preparing request-for-payment documentation, and ensuring timely submission and tracking.
• Continuing Education & Training Tracking – Assist with filing for Continuing Education (CE) credits and maintain records of trainings offered by the agency, including attendance tracking and documentation.
• Administrative Preparation – Prepare packets, notices, and supporting documents for Board, committee, departmental meetings, and trainings.
• Technology & Systems Support – Use advanced computer skills to manage calendars, prepare documents, maintain records, support online meeting platforms, and manage shared drives and portals.
• Record Management – Maintain organized, up-to-date files related to Board activities, executive operations, trainings, committees, and programs.
• Communication Support – Provide professional communication support on behalf of the Executive Leadership Team, ensuring follow-up, clarity, and timely dissemination of information.
• Security & Confidentiality – Uphold strict confidentiality and comply with privacy, safety, and security protocols outlined in the employee handbook.
• Mission Dedication – Represent the agency’s mission, values, and strategic priorities in all interactions and work performed.
• Miscellaneous – Perform additional duties as assigned by Executive Administration leadership.

Minimum Qualifications

Experience: 4–5 years of administrative experience, preferably supporting executive managementEducation: Degree in business or equivalent relevant experience.

Minimum Competencies

Skills

• Technology Proficiency – Strong skills in scheduling systems, word processing, spreadsheets, online portals, and other digital tools required for planning and communication.
• Organization & Planning – Ability to manage multiple tasks, coordinate complex scheduling, and maintain accurate records.
• Communication – Strong verbal and written communication skills to work with staff, board members, and external partners.

Knowledge

• Understanding of internal processes and organizational structure to effectively support executive leadership team and board needs.

Behaviors

• Professionalism & Attitude – Maintain an approachable, respectful, and positive demeanor with staff, board members, and community partners.
• Team Collaboration – Demonstrate willingness to support and assist colleagues to ensure smooth workflows.
• Detail Orientation – Maintain strong attention to detail and proactively seek new tasks when work is completed.

Jewish Family Service of Metropolitan Detroit is an Equal Opportunity Employer

Job Info:

• Company: Jewish Family Service of Metropolitan Detroit
• Position: Executive Assistant
• Work Location: West Bloomfield
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Executive Assistant at the office West Bloomfield above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.